St. Mary 911 Communications District
June 15, 2011
10:00 A.M.
Vice Chairman Steve Veal opened the June, 2011 meeting with a roll call. Mr. Veal, Mr. Verret, Mr. Minor, Mr. McAllister and Mr. Mayon were in attendance. Chairman Fryou and Mr. Duval Arthur were not at the meeting.
Vice Chairman Veal asked the members for a motion to accept the June 15, 2011 meeting minutes. Mr. Minor made a motion to accept the minutes as written. Mr. McAllister seconded the motion. All members were in favor and the motion carried.
The income statement for April 2011 totaled $65,671.81. Mrs. Angeron noted that the quarterly payment from pre-paid cellular phones was included in the April income. The income for the month of May totaled $54,962.86. Mr. Minor made a motion to accept the income statements. Mr. Mayon seconded the motion. All members were in favor and the motion carried. Expenses for the month of April 2011 totaled $44,489.58. The May 2011 expenses were $62,721.73. Mr. Mayon made a motion to accept the expenses for the months of April and May, 2011. Mr. Minor seconded the motion. All members were in favor and the motion carried.
New Business: Vice Chairman Veal introduced Alan Taylor, CPA for the district, to present the 2010 audit. Mr. Taylor
discussed the audit report with the board members, concluding personnel and equipment were the largest expenses at 85%. Income and expenses seem consistent from year to year. The business has operated well within budgetary constraints, resulting in an unqualified opinion. Mr. Taylor thanked the members for being good stewards of the 911 district. Vice Chairman Veal thanked Mr. Taylor for his time, effort, and good report.
Mrs. Angeron informed the members that a list of surplus equipment is included in the packet. Mr. Punch, purchasing agent for the parish, has given instructions on how to properly advertise the sale of the equipment. His instructions will be followed to the letter. Mrs. Angeron asked the members to approve the list for publication. After a short discussion, Mr. McAllister made a motion to declare the equipment surplus, and to proceed with the legal sale of the surplus equipment. Mr. Mayon seconded the motion. All members were in favor and the motion carried.
Old Business: Mrs. Angeron told the members about E-dispatch, a service that several fire departments are showing interest in. Mr. McAllister told the members the service has been discussed with the fire departments and several agencies were interested in the cost. After a discussion on the matter, Mrs. Angeron said she will contact the representative about the possibility of a conference call with him and the fire chiefs to go over any concerns each department may have.
Director Updates: The director and assistant director attended the May 2011 fire association meeting. Patterson and Berwick fire departments are now being dispatched by 911 personnel. All 2011 fire governmental agreements with the fire departments have been signed, with the exception of Morgan City Volunteer Fire Department.
Four employees have completed the PST1 certification class.
911 participated in water safety classes held at Lake End Park. A presentation on water safety was given by 911 employees.
Mrs. Concienne, CTI at the center, has completed power point presentations for ongoing in-house training and remediation.
911 protocols for hurricane season are in place.
General Discussion: none
Public Comment: none
Adjournment: Mr. Minor made a motion to adjourn. Mr. McAllister seconded the motion. All members were in favor and the motion carried.
Approved: _____________________________________________
Mark Fryou, Chairman
Attest: _____________________________________________
Charlette Angeron, Director
St. Mary Parish E-911 Communications District