St. Mary 911 Communications District
August 18, 2010
10:00 A.M.
Chairman Fryou opened the August, 2010 meeting with a roll call. Mr. Fryou, Mr. Mayon, Mr. Minor and Mr. McAllister were present at the meeting. Mr. Arthur arrived ten minutes after the start of the meeting. Mr. Verret and Mr. Veal were not in attendance.
Chairman Fryou asked the members for a motion to accept the July, 2010 minutes. Mr. Minor made a motion to accept the minutes as written. Mr. McAllister seconded the motion. All members were in favor and the motion carried.
The income statement for July, 2010 totaled $52,895.63. Mr. Mayon made a motion to accept the income statement. Mr. Minor seconded the motion. All members were in favor and the motion carried. Expenses for the month of July totaled $39,706.11. Mr. Mayon made a motion to accept the expense statement. Mr. Minor seconded the motion. All members were in favor and the motion carried.
New Business: Chairman Fryou asked the members to turn to the policy and procedure recommendations included in the packets. He gave the floor to Mrs. Angeron. Mrs. Angeron explained to the members that she had not changed the policy, but included examples of certain issues that could become problematic. Mrs. Angeron proposed a verbal reprimand be kept on file for six months, while a written reprimand would remain active for one year. All employees are aware of the rules and have received a copy of the policy and procedure manual. The vacation policy currently allows 80 hours of vacation after one year of service. Mrs. Angeron asked the members to consider changing the vacation time to 40 hours after one year, beginning on September 1, 2010. She called the members’ attention to the sick time allotted to the employees. At this time, the employees are allotted 8 hours of sick time per month, with a ceiling at 400 hours. The new proposed cap would be 320 hours. Mr. Arthur noticed that the vacation time after 20 years totaled five weeks. Mr. Minor included that his personnel received three weeks of vacation after ten years of service with a ceiling of four weeks after fifteen years. Chairman Fryou agreed that the vacation policy was very generous. Mr. Arthur made a motion to do away with 200 hours of vacation time after twenty years of service, with 160 hours being the peak. Mr. Minor seconded the motion. All members were in favor and the motion carried. Mr. Arthur asked the chairman for a roll call vote. Chairman Fryou polled the members. Mr. Arthur voted yes. Mr. Minor voted yes. Mr. McAllister voted yes. Mr. Mayon voted yes. After a lengthy discussion on the issue, Mr. Arthur rescinded his motion in order to make a new motion that would include other corrections made to the policy. Chairman Fryou then asked for a motion to change the vacation policy after one year to 40 hours. After two years, the employee will receive 80 hours vacation. An employee completing five years will receive 120 hours vacation pay. After completion of the fourteenth year, an employee will receive 160 hours of vacation pay, which should be the maximum vacation time allowable. Vacation time will be granted on the employee’s anniversary. Mr. Minor made the motion. Mr. Arthur seconded the motion. All members were in favor and the motion carried.
Mr. Fryou asked for a motion for Mrs. Angeron to correct any errors in spelling and grammar in the original policy to the disciplinary procedures. Mr. Mayon made the motion. Mr. Arthur seconded the motion. All members were in favor and the motion carried.
Mr. Fryou readdressed the issue of sick time. The current cap is 400 hours and Mrs. Angeron had proposed capping the accumulated sick time at 320 hours. Mr. Mayon suggested if an employee has over 320 hours, they can use any hours exceeding 320 before receiving additional time. Mr. Fryou called for a motion to change the cap on sick time. Mr. Arthur made the motion. Mr. Minor seconded the motion. All members were in favor and the motion carried.
Chairman Fryou asked the members to turn their attention to the proposal of a personal day for employees, which is currently not in the policy. Mr. McAllister stated that the school board grants two personal days a year. Mr. Mayon said a personal day could be deducted from their sick time. Mr. Fryou agreed, saying one personal day a year should be considered. After a discussion concerning the personal day among the members, Mr. Arthur made a motion to table the final decision until the next meeting. Mr. Mayon seconded the motion. All members were in favor and the motion carried. After this motion, Mr. Mayon was excused from the meeting for personal business.
Old Business: Mr. Arthur told Mrs. Angeron he had received the bill for the security cameras. He is waiting on a grant for funding. He is expecting confirmation soon.
Director Updates: Mrs. Angeron told the members three telephone lines had been installed at the auditorium specifically for the 911 evacuation equipment. Hurricane evacuation pay will be granted for those employees scheduled to work. They will have 48 hours to return to work after the mandatory evacuation has been called off.
An offsite backup system for the computer programs at the center has been activated. The system, MosyPro, will cost $28.00 every three months.
Mrs. Angeron presented Mr. Minor a certificate of appreciation for serving the 911 Center for 13 years.
General Discussion: none
Public Comment: none
Adjournment: Mr. Arthur made a motion to adjourn. Mr. Minor seconded the motion. All members were in favor and the motion carried.
Approved: _____________________________________________
Mark Fryou, Chairman
Attest: _____________________________________________
Charlette Angeron, Director
St. Mary Parish E-911 Communications District