St. Mary 911 Communications District
1200 David Dr.  Building B
Morgan City, LA  70380
May 19, 2010
10:00 A.M.

Vice Chairman Veal opened the May 2010 meeting with a roll call.  Mr. Veal, Mr. Arthur, Mr. Mayon, and Mr. Verret were present at the meeting.  Mr. Fryou and Mr. Minor did not attend.

Vice Chairman Veal asked the members for a motion to accept the April 2010 minutes.  Mr. Arthur made a motion to accept the minutes as written.  Mr. Verret seconded the motion.  All members were in favor and the motion carried.

The income statement for April 2010 totaled $53,421.44.  Mr. Mayon made a motion to accept the income statement.  Mr. Arthur seconded the motion.  All members were in favor and the motion carried.  Expenses for the month of April totaled $40,054.55.  Mr. Verret made a motion to accept the expense statement.  Mr. Arthur seconded the motion.  All members were in favor and the motion carried.

New Business:  none

 Old Business:  Mr. Veal asked the members to consider the salary adjustment proposed by Mrs. Angeron.  She gave the members a pay scale for assistant directors in surrounding parishes with independent 911 Centers.  The assistant director’s salary has not kept up with the merit raises and pay increases of the operators.  Ms. Angeron asked for a $2.17 increase to the assistant’s salary, bringing the differential up to $5.00 an hour more than the operators.  She noted that merit increases are due in August of this year.  She included a budget break down showing the effects of the proposed increase.  Mr. Arthur made a motion to enter into executive session to discuss personnel matters.  Mr. Verret seconded the motion and the members went into executive session.

The meeting reconvened after the executive session.  Vice Chairman Veal told Mrs. Angeron that the board had agreed to grant the assistant director a $1.08 adjustment, and all employees will be evaluated by August 2010 for merit raises.  At that time, the possibility for another increase will be considered.  Mr. Verret made a motion to increase the assistant director salary by $1.08 an hour, to be re-evaluated in four months, when the evaluations have been made.  Mr. Arthur seconded the motion.  All members were in favor and the motion carried.

Director Updates:  Mrs. Angeron told the members she had contacted Mrs. Lorrie Braus with the City of Morgan City to discuss the possibility of evacuation sites.  Two sites were chosen.  The first site, the Morgan City Auditorium, is very favorable for hurricane evacuation.  A room on the second story would be designated for the 911 employees.  A second location, the planning and zoning building, would be available if needed.  A mutual aid intergovernmental agreement has been drawn up for approval by the city council and Mayor Matte.  The agreement is on the agenda for the city council meeting.  Mrs. Angeron said she will attend.

In line with the proposed evacuation procedures, Mrs. Angeron told the members she has researched the possibility of a portable 911 telephone system to use in the event of an evacuation of the 911 center.  This system consists of five separate telephone handsets that can be plugged into one single dedicated phone line.  With a call to the AT&T trouble center, the incoming 911 callswill be sent to the designated number at the new location.  The portable system will roll all 911 calls to an available dispatcher.  All calls will be recorded.  The base price is $3,900.00.  Mr. Arthur told Mrs. Angeron her plan was a wise decision and urged the members to move forward with it.  He made a motion to purchase the system.  Mr. Mayon seconded the motion.  All members were in favor and the motion carried. 

Mrs. Angeron informed the members that she attended the KLFY Hurricane Conference in Lafayette.   A staff meeting is scheduled today to discuss hurricane preparations with the 911 employees. Four to five senior employees will be required to stay.   She questioned the board about compensating the employees that are to evacuate in the event of a major storm.  Mr. Mayon questioned how many hours would be granted, pointing out a devastating storm may prevent the return of the evacuated employees.  Mr. Arthur made a motion to table the discussion until the next meeting. He stated he would speak with other parish officials on the matter.   Mr. Veal seconded the motion.  All members were in favor and the motion carried.

The intergovernmental agreements for the fire departments and 911 have all been signed.

Ms. Lori Beadle is now a full time employee.  She has been with 911 for two years, and with her enrollment in Blue Cross Blue Shield, the insurance requirements have been met.

Members of the school board have expressed their appreciation of 911 participation with the DARE program and have invited 911 to attend the annual Safe School Summit.  Mrs. Angeron will provide policy and procedures concerning possible school emergencies. 

A more user friendly website is in the near future.   The software and web design will cost approximately $500.00.  Mrs. Angeron expects to have an email account for each board member, and an information page for all employees. 

Mrs. Pat Concienne, 911 supervisor, will begin training as CTI [certified training instructor].  Mrs. Angeron stressed that having an in house instructor is invaluable to the center.  All St. Mary Parish 911 employees are trained and certified under the APCO national standard. 

General Discussion:  none

Public Comment:  none

Adjournment:  Mr. Arthur made a motion to adjourn.  Mr. Verret seconded the motion.  All members were in favor and the motion carried.

Approved: _____________________________________________

Mark Fryou, Chairman

Attest: _____________________________________________

Charlette Angeron, Director
St. Mary Parish E-911 Communications District